Academic Catalog

Refund Calculations

Refunds are calculated based on the Total Course Price, which includes tuition, course specific fees, earned financial charges, and other fees that are charged to students for required courses, such as proctoring or technology access. The amount of the refund is based on the portion of the course duration for which the student has paid, but has not yet used, as of the Date of Determination of Withdrawal. The refund tables presented below provide the percentage of Total Course Price to be refunded at different points of withdrawal throughout the duration of a course.

A student may withdraw from one or more courses during a term and not be withdrawn from the University.  Please see the Continuous Enrollment Policy for a detailed explanation.  A student who withdraws from all of his or her courses in a term will be responsible for any charges that may accrue on their account due to the withdrawal.

Refund of Other Fees

Fees below are effective September 21, 2020.

Non-Refundable Fees

Fee Type Amount Frequency
Graduation $100 One Time
Transcript Request $10 per Request
Portfolio Credit Evaluation* $200 per Course of One Time
Additional Diploma $50 per Request
Assessment (N518) $99 per Identified Course
Dissertation (EDD820, DIS995) $1,500 One Time, per Identified Course
Project (DNP850A) $1,415 One Time, per Identified Course
Proctored Exam $100 per Exam
BSN Pre-Licensure Pinning  $100 One Time
Wire Transfer $30 per Request

*The Portfolio Credit Evaluation fee is $200 per 3-credit course for the Nursing Programs only. For all other programs, there is a flat $200 fee.


Refundable Fees

Fee Type Amount Frequency
Undergraduate Technology $75 per Course
Nursing Undergraduate/Graduate Technology $60 per Course
Graduate Technology (non-Nursing) $125 per Course
Doctoral Technology $60 per Course
Continuing Education Technology $60 per Course
Nursing Capstone $250 per Course
Nursing Practicum $250 per Course
DNP Immersions $100 per Course
Internship $300 One Time
HESI Content Exam Fee $500 per Exam

In the event that the student cancels their enrollment prior to the Start Date, or the Date of Determination of Withdrawal from the course is during the first week, the course specific fees are refunded at a rate of 100%. In the event the student completes the course, the fees are non-refundable. If the Date of Determination of Withdrawal from the course is after the first week, the course specific tuition and refundable fees will be refunded in accordance with the below refund table.

Students are not required to purchase instruction books, supplies and tools from the institution specifically, and are not required to purchase materials until they are necessary. If a student purchases books, supplies, tools, etc. from the University, once payment for these materials is complete, no refund will be issued. However, Aspen University provides additional consideration for students that have had extenuating circumstances.

Refund Table

Date of Determination of Withdrawal Percentage of Total Course Price
During the 1st week of class 100%
During the 2nd week of class 80%
During the 3rd week of class 60%
During the 4th week of class 40%
During the 5th week of class 20%
After the 5th week of class 0%

Sample Refund Calculation: A student enrolls in a course where the Total Course Price is $975.00. If student withdraws from the course and the Date of Determination of Withdrawal is during the second week, the student is entitled to a refund of $780.00. ($975 * 80%).

Students Called to Active Military Service

A student of Aspen University who withdraws from the University as a result of being called to active duty in a military service of the United States or their State National Guard may elect one of the following options for each course or program in which the student is enrolled:

  • If tuition and fees are collected in advance of the withdrawal the student will receive a refund in accordance with the Refund Table for any tuition, fees, or other refundable charges paid by the student for the program. In addition, any unpaid tuition, fees, or other charges owed by the student for the portion of the program the student does not complete following withdrawal will be canceled;
  • Re-enroll in the program, or a substantially equivalent program if that program is no longer available, not later than the first anniversary of the date the student is discharged from active duty without payment of additional tuition, fees, or other charges for the program other than any previously unpaid balance of the original tuition, fees, and other charges; or
  • Receive the assignment of an appropriate final grade or credit for the courses in which the student is currently enrolled, but only if the instructor or instructors of the program determine that the student has:
    • Satisfactorily completed at least 90 percent of the required coursework for the course; and,
    • Demonstrated sufficient mastery of the course material to receive credit for completing the course.