Academic Catalog

Course Late Registration and Drop/Withdrawal Policies

Late Registration (Adding a Course After It Has Started)

Aspen University students are highly encouraged to register for all courses prior to the start date of the course.  However, should a student need to register for a course after the start date, they may do so.  The deadline for late registration is Week 1, Day 3 of the course. Students who are registering for a course after the start date must contact their Academic Advisor in order to complete registration.

Course Drops and Withdrawals

Course Drops (Days 1-7)

The deadline to drop from a course is Day 7.  If a student wants to drop from a course, they may do so by completing the Course Withdrawal form in the Student Portal or by contacting their Academic Advisor.  Course drops are processed immediately upon submission through the Student Portal and cannot be reversed.  Students who drop by Day 7 will receive a full refund and the course enrollment will not be reflected on their official transcripts.  Please see the Refund Policy for more information.

Course Withdrawals (Days 8-39)

As of Day 8, students will be confirmed in their course. Students may request to withdraw from a course at any point between Day 8 and Day 39, but not after. If a student wants to withdraw from a course, they may do so by completing the Course Withdrawal form in the Student Portal or by contacting their Academic Advisor.  Course withdrawals are processed immediately upon submission through the Student Portal and cannot be reversed.

Students enrolled in the Bachelor of Science in Nursing (Pre-licensure Program) should contact their Academic Advisor directly before submitting a course withdraw request.

Withdrawal Grading

Aspen University classifies withdrawals differently based on the circumstances of the withdrawal.

“W” (Student Initiated Withdrawal)

A grade of “W” is awarded when a student withdraws from a course between Day 8 and Day 39 of a course. The “W” is not factored into the student’s GPA calculation, but counts against their Satisfactory Academic Progress and for Good Academic Standing as attempted credits. In this circumstance, the effective date is the date that the student notified Aspen University of their intent to withdraw from their course.

“WA” (Administrative Withdrawal)

A grade of “WA” is awarded when a student does not meet the academic participation requirements for the course. The “WA” is not factored into the student’s GPA calculation, but counts against their Satisfactory Academic Progress and for Good Academic Standing as attempted credits. In this circumstance, the effective date is the date Aspen University administratively withdrew the student from their course.

In either case the student may be entitled to a refund of tuition and/or course fees in accordance with the Aspen University Refund Policy. Before withdrawing from a course, please review the Satisfactory Academic Progress Policy and Good Academic Standing Policy. Students that are receiving Federal Student Aid should contact the Office of Financial Aid prior to withdrawing from a course.

Course Retakes

When a previously failed course is retaken, the “W” or "WA" grade is updated to an “R”. “R” grades count as course attempts and are factored into the calculation of Course Completion Ratio for Financial Aid Satisfactory Academic Progress.

For example, if on the first attempt of a course the student was awarded a “WA", when the student retakes the course and earns a passing grade, the “WA” from the first attempt will be changed to a “R”, representing that the student has retaken the course.