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Item
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Description
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Tuberculosis (TB)
For continued enrollment - required annually.
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A negative TB test (PPD) is required annually. If the student has a history of a positive reading or PPD tests positive the student is required to submit a current CXR and clearance from their medical provider to participate in nursing school activities.
Subsequent tuberculosis testing is a one-step PPD repeated annually. The skin test reaction should be read between 48 and 72 hours after administration. A patient who does not return within 72 hours will need to be rescheduled for another skin test. A TB test is valid for one year. TB records must be current and on file. For positive skin tests, an annual symptoms checklist is required and date of positive conversion. Students who choose not to complete this testing/screening may not be guaranteed clinical placement which may impede program progression or graduation.
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BLS card
For continued enrollment -
Re-certification required prior to expiration date.
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BLS certification for the Healthcare Provider is required. Information as to the availability of courses may be obtained by calling the American Heart Association or checking online. This certification is valid for a two-year period and provides comprehensive training in this area.
Other BLS courses will NOT fulfill this requirement. Online-only courses are not acceptable.
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Provider Name
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Course Title
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American Heart Association
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BLS Healthcare Provider
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Tetanus- Diphtheria
(TD/Tdap)
For continued enrollment
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Documentation of Tetanus/Tetanus-Diphtheria/Tetanus-Diphtheria with Acellular Pertussis vaccination administered within the past 10 years. (Tdap vaccines are preferred.). If you have a medical condition which does not allow current immunization, then you may sign a waiver and send to the Clinical Coordination Office to document your medical exception. Students who choose not to or unable due to medical reasons to take this vaccine may not be guaranteed clinical placement which may impede program progression or graduation.
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Influenza (Flu)
For continued enrollment - required annually.
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Flu vaccines are available from late September through early May. Students are required to have a current flu vaccine on file to enter the clinical setting. Influenza vaccine is required annually. If you have a medical condition which does not allow current immunization, then your Physician may sign a waiver and send to the Clinical Coordination Office to document your medical exception. Students who are unable due to medical reasons to take this vaccine may not be guaranteed clinical placement which may impede program progression or graduation.
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Health Clearance Form
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A physician or other health care provider completes this form following a physical exam of the student. If the physical was performed within the last six months, the form may be completed based off of that exam. Clearance for a physical exam is required prior to beginning the CORE program. (Form in appendices.)
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Hepatitis B
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Hepatitis B vaccine (3 doses), Hepatitis B Waiver, or blood titers are required. A lab confirmation must be presented (see below) if using blood titers. You will be required to repeat the vaccine series if there is no immunity. If you have repeated vaccination series and completed a second titer and the results are still negative, equivocal, or borderline, then you may sign a waiver for this disease. A waiver is required if vaccine not administered. (Form in appendix). If you have a medical condition which does not allow current immunization, then you may sign a waiver and send to the Clinical Coordination Office to document your medical exception. Evaluation will be made on an individual basis. Students who choose not to or are unable to take this vaccine due to medical reasons may not be guaranteed clinical placement which may impede program progression or graduation.
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MMR: Measles, (Rubeola), Mumps, Rubella
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Students must show proof of immunity (lab evidence indicating positive MMR titers within 5 years). It is not sufficient to report having had any of these illnesses or vaccinations as a child. Titers must indicate adequate protection. Equivocal results are considered negative, and the student is required to get a booster for the MMR vaccine. If not immune (negative titer results), then student must be vaccinated and be re- tested at least 30 days after receiving the vaccination. If, after the second blood test, the student is still showing “negative” or “non-reactive” for immunity, no further vaccines/titer requests then you may sign a waiver for this disease. If you have a medical condition which does not allow current immunization, then you may sign a waiver and send to the Clinical Coordination Office to document your medical exception. Evaluation will be made on an individual basis. Students who choose not to or unable due to medical reasons to take this vaccine may not be guaranteed clinical placement which may impede program progression or graduation.
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Varicella (Chicken Pox)
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Students must show proof of immunity (lab evidence indicating positive varicella titers within 5 years). Because of recent changes in policies, documentation of history of chicken pox or varicella vaccinations are not sufficient. If not immune (negative titer results), then student must be vaccinated and be re- tested at least 30 days after receiving the vaccination. If, after the second blood test, the student is still showing “negative” or “non-reactive” for immunity, no further vaccines/titer requests will be required. If you have a medical condition which does not allow current immunization, then you may sign a waiver and send to the Clinical Coordination Office to document your medical exception. Evaluation will be made on an individual basis. Students who choose not to or unable due to medical reasons to take these vaccines may not be guaranteed clinical placement which may impede program progression or graduation.
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COVID-19
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Students are required to have a current COVID-19 vaccine on file to enter the clinical setting. The definition of fully vaccinated is having the entire series of shots completed. Exceptions for medical reasons will be reviewed on a case-by-case basis. Requests for medical exemption will require a doctor’s note and should be submitted via email to the respective Program Director for review. Students who choose not to or unable due to medical reasons to take this vaccine may not be guaranteed clinical placement which may impede program progression or graduation
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Health Insurance
For continued enrollment
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Verification of the student’s current health insurance coverage. (e.g., copy of insurance card reflecting the dates of coverage). Military may obtain proof of insurance through DEERS. This information will be required at the start of each semester you are enrolled.
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Background Check/Fingerprint Card
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All applicants that are offered admission to the School of Nursing & Health Sciences are required to undergo a background check with fingerprinting. At the time when the School of Nursing & Health Sciences offers admission to the candidate, the School of Nursing & Health Sciences submits a roster of those candidates being offered admission to the Texas BON.If you are offered admission, instructions regarding how to complete your background check will be included in your conditional acceptance letter.
If results of the background check are clear, the offer of admission will be considered final if all other admission requirements have been fulfilled. However, if results are not cleared, the offer of admission may be rescinded based on the timeline in resolving any issues.
More detailed instructions are as follows:
At the time when the School of Nursing & Health Sciences offers admission to the candidate, the School of Nursing & Health Sciences submits a roster of those candidates being offered admission to Texas BON.
Texas BON will issue a "FAST PASS" originator number to be provided by each candidate to L1 Identity Solutions informing them that Texas BON is requesting the CBC report be sent to Texas BON. Each candidate is responsible for making an appointment with L1 Identity Solutions using the originator number provided to have the fingerprint check completed. Candidates are also required to pay the cost of the background check and finger print scanning.
Once L1 Identity Solutions has completed the background check, they will submit the results to Texas BON. If the fingerprint scan is rejected for some reason, Texas BON will notify the candidate to request a repeat scan be completed. Otherwise, reports will be submitted to Texas BON in approximately 7 to 10 days. Texas BON will then notify the candidate of the results. Candidates with a clear check will receive a blue card indicating the finding. It is very important for applicants to keep a copy of their blue card for their records and turn in the original to the Nursing Admissions Department as soon as it is received. You will be eligible to enter the program as long as all other required materials have also been received by the Nursing Department Admissions Specialist.
Candidates who have not been cleared will be notified by Texas BON and asked to submit a petition for a "Declaratory Order." The petition will be reviewed by Texas BON.In order to comply with the Texas Board of Nursing and affiliated clinical agencies, the candidate will not be admitted into the Aspen University (Austin) Nursing Program. The candidate may reapply at the next application periodwhen a background check has been cleared by the Texas Board of Nursing.
Frequently Asked Questionsin regards to the Background Checks done through the Board of Nursing can be found on theTexas Board of Nursing site.
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Hepatitis A
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Recommended but not required.
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Drug Screen
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Students are required to have a negative drug screen prior to beginning first clinical experience. Students will be notified by the Clinical Coordination Office when drug screen is required. The student pays the cost of the drug screen. All students should refer to the detailed Policy for Student Drug, Nicotine & Alcohol Screening below.
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HIPAA Form
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Students and clinical faculty must sign and upload this form to Project Concert. (Form in appendices).
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Universal Precautions
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Based on the mandatory CDC and OSHA guidelines, students and clinical faculty will consistently observe blood and body fluid precautions when working with all clients in all settings.
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