Student Responsibilities

Students can find information on the Program Learning Goals and degree requirements for this program in the Academic Catalog.

Student responsibilities are as follows:

Suggest a field supervisor to their faculty based on geographic need, field supervisor qualification, reputation, and availability.
Provide the field supervisor with the Field Supervisor Handbook (which contains course objectives and appropriate evaluations tools).
Complete and submit the Field Supervisor Agreement Form (the “Intent of Relationship” form establishing your field supervisor’s willingness to serve as a field supervisor, along with the signature of administrative representative or business manager)
Assist in collection of legal and contractual documents (Field Supervisor Profile and curriculum vitae/resume, and the Clinical Site Agreement) prior to beginning the clinical experience.
Submit a completed student profile and curriculum vitae/resume, and individualized learning objectives to the field supervisor on or before the first clinical day.
Establish a mutually agreeable schedule for clinical time with the field supervisor. They will come to the clinical experience prepared to perform in accordance with assigned learning activities in accordance with course.
Fulfill all agency requirements prior to starting the practicum. This may include liability insurance (1 million/3 million), criminal background checks, and drug screens.
Follow policies and procedures established in the field supervisorship site and will keep the field supervisor informed about learning activities.
Participate in conferences with the field supervisor and Faculty Mentor to discuss progress, problems, and learning needs.
Maintain accurate records of clinical time and experiences on the Clinical Hours Tracking Log (CHTL). This document will be completed, including the field supervisor’s signature each day the student is in the clinical site. The original CHTL will be submitted to the Faculty Mentor at the end of course 1 (Week 8) and at the completion of course 2(Week 16). Retain a copy for your records.
Complete and submit the Site Evaluation and Field Supervisor Evaluation at the end of the course.

Specific Details Pertaining to Student Responsibilities

It is important for students to recognize their role as a graduate student and their responsibilities to the clinical site and field supervisor. The student can optimize their clinical learning experience by following these guidelines.

Selection of Field Supervisor

Students suggest a field supervisor to the faculty based on geographic need, field supervisor qualification, reputation, and availability. All field supervisors and clinical sites must be approved by the faculty prior to a final agreement with the field supervisor. The field supervisor must have a minimum of two years of counseling experience and a master’s degree. The field supervisor's credentials to practice in the state of the clinical practice site and a CV must accompany the students' request for field supervision. Contracts with the field supervisor and the clinical agency must be in place prior to the student being on site for clinical.

Interview with Field Supervisor

The student should set up an appointment to meet with the field supervisor prior to beginning practicum hours. The student should go to the meeting prepared with the Student Profile, a resume, written individualized clinical objectives, and liability insurance (If needed).

Negotiation of Clinical Hours

Students are to negotiate acceptable hours with the field supervisor prior to starting clinical practicum. The student is expected to accommodate the field supervisor's availability and schedule. The student's personal and work schedules are expected to accommodate participation in the required number of clinical hours specified by the clinical course. A clinical calendar should be completed by the student and submitted to the faculty and field supervisor. Changes to the clinical schedule are provided in writing to the field supervisor and the faculty.

Preparation for Practicum

The student is expected to prepare for the practicum as recommended by the faculty and field supervisor. This preparation includes developing individual learning objectives, conferring with faculty and field supervisor on areas of weakness that need to be refined, and seeking independent learning experiences that will provide the student with a higher level of self- confidence. The student is expected to prepare for the practicum by reading current reference and course materials for the educational challenges most often encountered by the field supervisor. Subsequent clinical day’s preparation should include reading appropriate reference material to expand knowledge regarding situations encountered by the student during the practicum hours.

Evaluation of Clinical Site and Field Supervisor

The student's evaluation of their practicum experience and the expertise of the field supervisor is required at the end of each clinical experience. The Site Evaluation and Field Supervisor Evaluation must be submitted at the completion of the course.

Confidentiality of Information

The student will maintain confidentiality while communicating data, plans, and results in a manner that preserves the dignity and privacy of the client and provides a legal record of care. For purposes of accreditation, students will assemble certain information in relation to their participation in the care of patients, but subsequent use of the information will be in redacted form meeting HIPAA Limited Data Set requirements.

When recording data to document student experiences, the student will remove any patient identifying data identified as "Limited Data Sets." Limited Data Sets are Protected Health Information (PHI) with the following 18 identifiers regarding the patient, the patient's employer, the patient's relatives and the members of the patient's household removed from it: 1) Names; 2) All geographic subdivisions smaller than a state; 3) All elements of dates (except year) for dates directly related to an individual; 4)Telephone numbers; 5) Fax numbers; 6) Electronic mail addresses; 7) Social Security numbers; 8) Medical record numbers; 9) Health plan beneficiary numbers; 10) Account numbers; 11) Certificate/license numbers; 12) Vehicle identifiers and serial numbers, including license plate numbers; 13) Device identifiers and serial numbers; 14) Web Universal Resource Locators; 15) Internet Protocol (IP) address numbers; 16) Biometric identifiers, including voice and finger prints;
17) Full face photographic images and any comparable images; and 18) Any other unique identifying number, characteristic or code.