/Institutions/Aspen-University/json/Academic-Year-2024-2025/Academic-Catalog-local.json

/Institutions/Aspen-University/json/Academic-Year-2024-2025/Academic-Catalog.json

Violations of Code of Conduct

Conduct Violation Procedure

1. Alleged student conduct violations will be reported the Dean or Director of the impacted party.
   a) It is the responsibility of the Dean/Director to attempt to resolve the situation informally with the student.
   b) If the situation cannot be resolved, the Dean/Director will report the violation to the University Registrar and notify the student that the incident was reported.
2. Each reported conduct issue will be reviewed by a Preliminary Code of Conduct Committee. The Preliminary Committee will include representatives from Academic Leadership and Academic Operations, as deemed appropriate by the University.
   a) The Preliminary Committee will meet within five business days of the original report to the University Registrar.
   b) If the Preliminary Committee determines that a violation did not occur, the student will be sent notification and/or an informal warning by the Dean/Director
   c) If the Preliminary Committee determines that a potential violation did occur, they will determine if the level of violation warrants an official warning letter or if the situation should be escalated to a full Code of Conduct Committee meeting 
3. If it is determined that a potential violation occurred and a meeting is warranted, the Code of Conduct Committee will be convened. Notification of the meeting will be sent to the student within five business days of the Preliminary Code of Conduct Committee’s decision to escalate the potential violation. The meeting will be held within 15 business days of the Preliminary Code of Conduct Committee’s escalation. The Committee will include representatives from University Academic Leadership, Academic Operations, and University Compliance, as deemed appropriate by the University.
   a) The student will be notified by the Office of the Registrar that a Code of Conduct Committee meeting is being held. This notification will include the student’s due process rights.
   b) The student will have the option to submit their response in writing prior to the Code of Conduct Committee meeting or present their response during the meeting. Their response will then be presented to all committee members during the meeting for consideration.
4. Written results of the Code of Conduct Committee meeting will be sent to the student and documented in the student’s file within 10 business days of the meeting.
5. Any appeals of the Code of Conduct Committee decisions will be reviewed by the Provost.

Plagiarism Violation Procedure

1. Student plagiarism violations will be reported to the Office of the Registrar by faculty members. Each faculty member has the right to determine what constitutes a plagiarism violation within their own classroom. Reports of plagiarism will result in an official written notification from the Office of the Registrar via email which will include APA and plagiarism resources. The student will be contacted by their academic advisor to set up regular meetings to discuss APA and plagiarism. Students will be required to complete all available plagiarism webinars offered through D2L and submit proof of attendance to their academic advisor. The Office of the Registrar will be responsible for documenting the student plagiarism violation and keeping all evidentiary records.
2. A second report of plagiarism will result in a Code of Conduct Committee meeting to review the violation.
   a) The student will be notified by the Office of the Registrar that a Code of Conduct Committee meeting is being held. This notification will include the student’s due process rights.
   b) The student will have the option either to submit their response in writing before the Code of Conduct Committee meeting or to speak on their behalf during the committee meeting. If the student chooses to submit a written response, their response will then be presented to all committee members during the meeting for consideration.
3. Written results of the Code of Conduct Committee meeting will be sent to the student and documented in the student’s file within 10 business days of the meeting.
4. Any appeals of the Code of Conduct Committee decisions will be reviewed by the Provost.  The Office of the Registrar is responsible for maintaining documentation of all evidentiary records.