401-2 Faculty Files

Title:	Faculty Files
Owner:	VP Faculty Services and Scholarship/Director of Faculty Services
Last Update/Revised:	07/31/2024

Policy: Faculty files related to educational level, licenses/certificates, work-related experiences, and classroom evaluations are kept in each faculty member’s electronic personnel file. School-level Deans or Program Directors review every faculty member’s personnel file in order to individually approve them for specific courses. Once approved by the school-level administrator, the data is entered into the systems that track credentials, licenses, location/state, and course approvals (among other data points). Course assignments are determined based on faculty files related to the credentials and preparation of the faculty member, location/state, current course loads, as well as classroom performance and student feedback about faculty member. Faculty are monitored regularly to determine if classroom performance is acceptable for future course assignments. These periodic measures of the faculty member’s classroom performance (collected via the Classroom Evaluation Rubric/CER and the SEOCS) are included in each faculty member’s electronic personnel file.

Purpose: The purpose of this policy is to provide clarification on the makeup and storage of faculty files.