Refund Calculations
Refunds are calculated based on the Total Course Price, which includes tuition, course specific fees, earned financial charges, and other fees that are charged to students for required courses, such as proctoring or technology access. The amount of the refund is based on the portion of the course duration for which the student has paid, but has not yet used, as of the Date of Determination of Withdrawal. The refund tables presented below provide the percentage of Total Course Price to be refunded at different points of withdrawal throughout the duration of a course.
A student may withdraw from one or more courses during a term and not be withdrawn from the University. Please see the Continuous Enrollment Policy for a detailed explanation. A student who withdraws from all of his or her courses in a term will be responsible for any charges that may accrue on their account due to the withdrawal.
Florida Students Only: Refunds will be issued within 30 days of the Withdrawal date.
Iowa Students Only: All tuition charges will be refunded to Iowa students who withdraw within the first two calendar weeks of instruction.
If an Iowa student terminates from any of the school’s programs or courses after the first two calendar weeks of the semester, the student will receive a pro rata refund that is not less than ninety-five percent of the amount of tuition charged to the student multiplied by the ratio of the number of calendar days remaining in the school period to the total number of calendar days in the school period. If the terminating student has completed sixty percent or more of a school period, the student will not receive a refund of charges.
When an Iowa student terminates a postsecondary educational program after the first 14 consecutive days of the semester due to the student’s physically incapacity or, for a program that requires classroom instruction, due to the transfer of the student’s spouse’s employment to another city, the terminating student shall receive a refund of the tuition charges in an amount that equals the amount of tuition charged to the student multiplied by the ratio of the remaining number of calendar days in the school period to the total number of calendar days in the school period.
A refund of tuition charges will be provided to the student within forty-five days following the date of the school’s determination that a student has terminated from a postsecondary educational program.
Refund of Other Fees
Non-Refundable Fees
| Fee Type |
Amount |
Frequency |
| Graduation |
$100 |
One Time |
| Transcript Request* |
$10 |
per Request |
| Portfolio Credit Evaluation** |
$200 |
per Course of One Time |
| Additional Diploma |
$50 |
per Request |
| Assessment (N495, N511, N518) |
$99 |
per Identified Course |
| DNP Immersion |
$150 |
per Course |
| Doctoral Dissertation/Project |
$2,000 |
One Time |
| Proctored Exam |
$100 |
per Exam |
| Proctored Exam- Doctoral programs |
$200 |
per Exam |
| BSN Pre-Licensure Pinning |
$100 |
One Time |
| Wire Transfer |
$30 |
per Request |
*The university will not release official transcripts for students who are not financially cleared by Student Accounts.
**The Portfolio Credit Evaluation fee is $200 per 3-credit course for the Nursing Programs only. For all other programs, there is a flat $200 fee.
Refundable Fees
| Fee Type |
Amount |
Frequency |
| Undergraduate Technology |
$75 |
per Course |
| Nursing Undergraduate/Graduate Technology |
$60 |
per Course |
| Graduate Technology (non-Nursing) |
$125 |
per Course |
| Doctoral Technology (non-Nursing) |
$60 |
per Course |
| DNP Technology * |
$125 |
per Course |
| Continuing Education Technology |
$60 |
per Course |
| Nursing & Health Sciences Capstone |
$250 |
per Course |
| Nursing Practicum |
$250 |
per Course |
| Internship |
$300 |
One Time |
| HESI Content Exam Fee |
$500 |
per Exam |
| Embedded Proctored Exam Fee |
$100 |
per Course |
| Embedded Proctored Exam Fee- Doctoral |
$200 |
per Course |
In the event that the student cancels their enrollment prior to the Start Date, or the Date of Determination of Withdrawal from the course is during the first week, the course specific fees are refunded at a rate of 100%. In the event the student completes the course, the fees are non-refundable. If the Date of Determination of Withdrawal from the course is after the first week, the course specific tuition and refundable fees will be refunded in accordance with the below refund table.
Students are not required to purchase instruction books, supplies and tools from the institution specifically, and are not required to purchase materials until they are necessary. If a student purchases books, supplies, tools, etc. from the University, once payment for these materials is complete, no refund will be issued. However, Aspen University provides additional consideration for students that have had extenuating circumstances.
Refund Table for 8-week Courses
| Date of Determination of Withdrawal |
Percentage of Total Course Price |
| During the 1st week of class |
100% |
| During the 2nd week of class |
80% |
| During the 3rd week of class |
60% |
| During the 4th week of class |
40% |
| During the 5th week of class |
20% |
| After the 5th week of class |
0% |
Sample Refund Calculation: A student enrolls in a course where the Total Course Price is $975.00. If student withdraws from the course and the Date of Determination of Withdrawal is during the second week, the student is entitled to a refund of $780.00. ($975 * 80%).
Refund Table for 16-week Courses
|
Date of Determination of Withdrawal
|
Percentage of Total Course Price |
| During the 1st week of class |
100% |
| During the 2nd week of class |
80% |
| During the 3rd week of class |
70% |
| During the 4th week of class |
60% |
| During the 5th week of class |
50% |
| During the 6th week of class |
40%
|
| During the 7th week of class |
30% |
| During the 8th week of class |
20% |
| During the 9th week of class |
10% |
Students Called to Active Military Service
A student of Aspen University who withdraws from the University as a result of being called to active duty in a military service of the United States or their State National Guard may elect one of the following options for each course or program in which the student is enrolled:
- If tuition and fees are collected in advance of the withdrawal the student will receive a refund in accordance with the Refund Table for any tuition, fees, or other refundable charges paid by the student for the program. In addition, any unpaid tuition, fees, or other charges owed by the student for the portion of the program the student does not complete following withdrawal will be canceled;
- Re-enroll in the program, or a substantially equivalent program if that program is no longer available, not later than the first anniversary of the date the student is discharged from active duty without payment of additional tuition, fees, or other charges for the program other than any previously unpaid balance of the original tuition, fees, and other charges; or
- Receive the assignment of an appropriate final grade or credit for the courses in which the student is currently enrolled, but only if the instructor or instructors of the program determine that the student has:
- Satisfactorily completed at least 90 percent of the required coursework for the course; and,
- Demonstrated sufficient mastery of the course material to receive credit for completing the course.
Iowa Students Only:
Aspen University is supportive of a student who is a member, or the spouse of a member if the member has a dependent child, of the Iowa National Guard or reserve forces of the United States and who is ordered to National Guard duty or federal active duty. Upon verification of orders requiring active duty, you may select from several tuition credit options:
Options available to qualified students: Upon meeting with the Military Office (military@aspen.edu) to verify orders, Aspen University will work with you to determine the best plan for your circumstances. Aspen University has three options to review and consider with you.
- Withdraw from the student’s entire registration and receive a full refund of tuition and mandatory fees.
- Make arrangements with the student’s instructors for course grades, or for incompletes that shall be completed by the student at a later date. If such arrangements are made, the student’s registration shall remain intact and tuition and mandatory fees shall be assessed for the courses in full.
- Make arrangements with only some of the student’s instructors for grades, or for incompletes that shall be completed by the student at a later date. If such arrangements are made, the registration for those courses shall remain intact and tuition and mandatory fees shall be assessed for those courses. Any course for which arrangements cannot be made for grades or incompletes shall be considered dropped and the tuition and mandatory fees for the course refunded.
These rules are in compliance with Iowa Code 261.9(1)9g).